Match the supplier invoice and recognise the payable

Continue the Acme case

The order and receipt concern the same machine. Aster issues supplier invoice ASTER-6000 for $6,000. The training document has zero tax; real tax treatment comes from the company's applicable approved configuration.

Role and prerequisites

The procurement operator captures and matches the invoice. Independent assigned reviewers decide the exact invoice dossier. The AP specialist records the supplier obligation and prepares payment work. Accounts, open period, approved supplier and source documents come from Acme's context.

From invoice to acknowledged journal

1. Select the eligible order and its line. Supplier identity comes from that order. Record the invoice number, dates, quantity 1, price $6,000 and the configured treatment. Attach Aster's original invoice.
2. Run the three-way match against the approved order and posted receipt. A missing receipt, changed price or quantity discrepancy follows the variance route. Correct the evidence and resubmit the same case; do not hide the difference.
3. Obtain the required independent decision, then use Hand off to AP as the invoice originator. AP verifies the retained document version before recording the liability.
4. Inspect the source posting and GL acknowledgement. In this case the accepted acquisition mapping is debit Equipment acquisition clearing $6,000, credit Supplier payables $6,000. The later asset lesson reclassifies the clearing amount once.
5. Prepare the payable run from the eligible unpaid bill and bank account; submit it for independent approval in Core. A successful approval creates downstream payment preparation, not an executed bank payment.

Verify the saved result

Acme owes Aster $6,000. The bill, order, receipt and balanced source journal remain connected. If GL confirmation is missing, keep the accounting exception open; a sent posting request is not confirmation. Retrying the same source must not create a second liability or journal.

Continue to payment and reconciliation. Never book the same PTP invoice again manually in AP.